Industry: Pharmaceuticals
Client Size: 2,000 Employees
Region: Western Africa

Problem

A pharmaceutical company in Western Africa experienced inefficiencies in managing clinical trial documentation, research papers, and regulatory submissions. The company’s use of disconnected document management systems resulted in delays in filing regulatory paperwork, errors in version control, and difficulties in tracking trial progress. Additionally, the company struggled to ensure compliance with strict regulatory standards related to data security and document retention.

The company needed a unified, secure document management system that would streamline its processes and ensure compliance with regulatory requirements.

Solution

The pharmaceutical company implemented Celframe Office, providing a centralized platform for managing clinical trial documents and regulatory submissions. Key features of the solution included:

• Document Version Control: Celframe Office’s real-time document tracking ensured that teams worked on the latest versions of clinical trial documents and submissions.
• Regulatory Compliance Tools: The platform’s built-in compliance features allowed the company to adhere to strict data security and document retention regulations.
• Collaboration Across Departments: Research teams, clinical trial managers, and regulatory affairs personnel were able to collaborate on the same documents in real-time, reducing miscommunication and delays.

Implementation

The implementation took place over three months, with initial data migration focused on centralizing all clinical trial documents and regulatory files. Employees received training on how to use Celframe Office for compliance management and collaboration. The IT department worked with Celframe’s team to ensure that encryption and access controls met regulatory requirements.

Results

The pharmaceutical company saw significant improvements after adopting Celframe Office:

• 50% Faster Regulatory Submissions: With centralized document management and version control, the company reduced the time it took to prepare and file submissions.
• 30% Improvement in Compliance Management: Built-in compliance features helped the company meet data security and document retention requirements.
• 40% Reduction in Document Errors: Version control and real-time collaboration reduced errors and confusion during clinical trial documentation and reporting.

Tip of the Day:
💊 Ensure regulatory compliance by centralizing your document management and tracking version history in real time.

Limerick of the Day:
A pharma firm sought a great way,
To streamline their docs day by day,
With Celframe on hand,
Their workflow was grand,
Now compliance is never astray! 💉